Transportation services rely on timely & accurate transfer of information between managers, vendors, staff members & clients. This information usually travels in the form of documents like sales orders, staff salary slips, invoices, inventory documents, vehicular details, order delivery notes, etc. Most transport order or service delays usually occur due to misplacement or mismanagement of paperwork. And that is exactly why many transport services from all over the world have switched to GLOBODOX transportation document management software. Over the years, GLOBODOX’s carefully designed document management features have ensured an automated, process oriented and error free document management experience for its clients. GLOBODOX creates a single digital repository for all transport documents – allowing 24*7 access to information for any team member or client, automates day-to-day processes like requesting for approvals & interdepartmental document transfers, and also increases data security & builds compliance. GLOBODOX’s transportation document management system doesn’t just improve your transport documentation, it also reduces overhead costs, saves paperwork time, reduces errors, improves productivity, and helps you reach more clients. Here are a few ways GLOBODOX document management solution can improve your transport operations:
How many times have you lost or delayed an order due to improperly filed or misplaced documents? Too many to count? But with GLOBODOX transportation DMS, you will never have to worry about losing your documents again. GLOBODOX transportation document management system’s organizational & search features ensure that your documents are well-organized into respective groups & easier to search for. Here are a few of our advanced filing & search features curated specially for document-reliant sectors like transportation.
Organize your documents with folders, tags & document types
Link all the documents related to a transport order or client
Find documents faster with metadata based search
Scan paper documents & convert them to PDF files
One of the drawbacks of using manual document processes is its lack of accessibility. GLOBODOX transportation DMS doesn’t just make your documents accessible to all parties, it also allows users to share feedback in real-time, bringing the document back & forth time down to zero. Here are some ways our document management system improves teamwork & accessibility in the transportation industry.
Work with all popular file formats like .pdf, .xls, .doc, .dwg, etc
Set up a customer portal to give your customers access to their documents
Highlight & add comments to documents in real-time
Easily share documents via Email, Fax, Print, etc.
As a 22 year old document management system, GLOBODOX understands that a transport document spends most of its time waiting for approvals, signatures, and data extraction & processing. GLOBODOX transportation DMS lets you automate most of these mundane workflow processes, and accelerates the movement of documents between various departments & parties. Here’s how GLOBODOX’s workflow automation features help you speed up your day-to-day workflow processes.
Design custom workflows based on your needs
Automate document indexing with Zone Maps
Monitor & reassign workflow tasks with a single click
Automate document signing & stamping for approvals
Most transport operators like package delivery companies, trucking companies, air freight carriers, logistics providers and moving companies, come across a lot of sensitive personal & financial information on a daily basis. GLOBODOX transportation document management software’s additional security features protect your data from thefts & leaks, and also grant you complete control over who gets to view, share or delete your documents. Here are a few reasons why the GLOBODOX document management system is the ideal protection for your transport documents.
Grant access to documents based on hierarchy, department, etc
Restrict unauthorized sharing, printing or emailing of your documents
Backup files & documents to prevent loss of information
Log user interaction to know when documents are modified and by whom