Legal firms encounter different types of documents like case files, discoveries, contracts, invoices, etc. All these documents need to be organized into files & folders based on the type of case, client, date, amount, payment status, etc. Organizing these documents makes it easier to retrieve them during trials, audits, payment or contract disputes, etc.
Processing legal documents, especially paper documents, can be extremely frustrating for lawyers. Nearly 60% of a lawyer’s working hours are spent arranging, storing & searching legal documents. Some legal firms also employ additional resources or third-party vendors to manage their legal paperwork.
Legal documents, like case files or contracts, can be paper documents or digital documents. Paper documents are traditionally more difficult to manage since they require physical storage units, 24*7 surveillance & additional organizational tools like color-coded tags, RFIDs (Radio Frequency Identification), etc.
Digitization of discovery documents helps create a standardized way of managing case discoveries. This helps remove duplicate & low-value information, reduces errors & delays in discovery submissions & improves document categorization.
A process-oriented request handling mechanism can ensure all client & discovery requests are processed in the best way possible. Each request can be linked to its respective case or client, to ensure the requests are easier to access for other members of the legal team.